Back Office Employee
We are seeking a detail-oriented and motivated Back Office Employee to support the smooth operations of our business. The ideal candidate is organized, proactive, and thrives in handling administrative tasks with accuracy and efficiency. A passion for LEGO® and or model trains and a commitment to contributing to an exceptional customer experience are highly valued.
Become a part of our small retail family and apply now!
Position: Back Office Employee
Location: Luxembourg City, Luxembourg
Employment Type: Part-time – 24 hours per week
Start Date: 1 November 2025
About JBF Toys and Trains
JBF Toys and Trains is a premier high-end toy store specializing in LEGO®, model building, and model trains—both new and vintage. Located in the heart of Luxembourg City, we pride ourselves on offering a carefully curated selection of collectibles for enthusiasts and collectors worldwide. We are dedicated to providing exceptional customer service and a unique shopping experience to collectors worldwide.
Key Responsibilities
- Administrative Support:
– Handle day-to-day administrative tasks (e.g., filing, correspondence, scheduling, offer management).
– Maintain accurate and up-to-date records, databases, and documentation. - Data Management:
– Input, update, and verify data in company systems (WooCommerce/Excel/Base).
– Ensure accuracy and completeness of records.
– Generate periodic reports for management (e.g., sales, inventory, finance). - Financial Support:
– Assist with invoicing, payment processing, and expense tracking.
– Reconcile accounts and verify supporting documentation.
The Ideal Candidate
- Experience: 1–3 years in an administrative, operations, or finance support role. Familiarity with CRM systems, Microsoft Office Suite (particularly Excel), and database management. Experience with invoicing, reconciliations, or financial documentation is a plus.
- Skills: Strong organizational abilities with the capacity to manage multiple tasks, meet deadlines, and maintain structured records. Clear and professional communication skills, both written and verbal, with colleagues and external partners.
- Personal Attributes: Discreet and trustworthy when handling sensitive data. Proactive in identifying improvements and anticipating potential issues. Adaptable and comfortable in a dynamic environment where priorities may shift.
- Languages: Fluency in English and French. Luxembourgish and German are a plus.
- Availability: Working days to be agreed upon.
What we offer
- Competitive salary and benefits package
- Opportunity to work in a unique and dynamic environment in international retail
- JBF Toys and Trains employee discount
- Career growth and development opportunities